Summary of NCAA, Conference, & UC Davis Academic Eligibility Rules
The list below is a summary of NCAA, Big West Conference, and UC Davis academic eligibility rules. A complete list of rules and regulations can be found on the web at http://www.ncaa.org or in Student-Athlete Academic Services, 264 Hickey Gym. If you have a question about NCAA rules or your eligibility ask your coach, the faculty athletic representative, or your athletic academic advisor.
Please pay attention to updates from your coaches and your athletic academic advisor. Updates may be sent to your UC Davis e-mail account--please check your campus e-mail frequently.
All UC Davis student-athletes are required to:
In addition to the general eligibility rules above, students who first enter college full-time in fall 2003 or later must:
In general, all student-athletes should understand that the following can result in loss of eligibility:
Academic Plan Form (APF)
NCAA rules require that all student-athletes complete an academic plan form (APF) signed by a college or major advisor each year to verify progress toward their major and degree. Returning student-athletes must complete an APF each spring.
The APF is an educational tool that helps you plan a balanced program during your quarter(s) of competition, think about what major and career you hope to pursue, and prepare for registration. You can do the APF on your own, in a scheduled appointment with your athletic academic advisor, or directly with your college or major advisor. Your college or major advisor will have to approve and sign the APF each year.
Blank copies of the APF are available in the Student-Athlete Academic Services office in 264 Hickey Gym.
The APF deadline for student-athletes who will be returning to a team in fall 2016 iis Monday, May 9 at 5 p.m.
Student-athletes who choose not to turn in an APF by the deadline cannot be certified for 2016-17 eligibility or aid.
Since the APF must be signed by a college or major advisor, please do not wait until the last minute to schedule an appointment with your college or major advisor. Your athletic academic advisor's appointments will also book up several weeks in advance.
Missed Class Policy and Procedures
SCHEDULING OF COMPETITIONS AND PRACTICE
UC Davis E-Mail Account
Your UC Davis e-mail account is considered the official means of communication from UC Davis to all students. All students are responsible for activating and managing their UC Davis account and accessing all information sent to that account.
Your professors, campus advisors, college dean's office, the Registrar's Office, coach, athletic academic advisor, and other staff will send messages to your UC Davis e-mail account.
Due to federal privacy regulations, campus staff may not be able to respond to messages that you send from other e-mail accounts. At the end of each quarter, students are notified of probation or dismissal ONLY by their UC Davis account. You will also receive information about athletic eligibility from the Registrar's Office via your UC Davis e-mail.
You should read your UC Davis e-mail account daily.
Changing or Declaring a Major
Students at UC Davis are prohibited from changing their major during their first quarter of enrollment. New freshmen and transfers must wait until they have completed at least one quarter at UC Davis and earned a 2.00 or higher GPA. Some majors have GPA admission requirements as well as preparatory classes that must be completed prior to entering the major. Consult the current UC Davis Catalog for more information.
To change or declare your major at UC Davis:
Grades may not be changed once they have been submitted to the Registrar's Office unless 1) a clerical error has been made (e.g., a homework score is missing) or 2) a procedural error has affected the student's grade (e.g., misapplication of grading procedures, arbitrary treatment or prohibited discrimination).
If you believe you received an incorrect grade due to a clerical or procedural error, ask your instructor to file a grade change form with the Registrar's Office. If your instructor does not agree, you may request a change of grade by filing a grade change petition with the Registrar's Office in 3100 Dutton Hall. Grade change petition requests must be filed by the fifth week of the following quarter (see the current Class Schedule for exact date).
The Academic Senate Committee on Grade Changes reviews requests for grade changes and has no authority to reevaluate student work, but can change the grade if it finds a documented clerical or procedural error. If the alleged procedural error involves arbitrary treatment or discrimination, the Grade Change Committee may refer the case to the Student-Faculty Relationships Committee, or the student may file a formal grievance. See the student Judicial Affairs Web site at http://sja.ucdavis.edu for more information. (Click on Student Grievances, then on Grade Grievances.) You may also meet with a staff member in Student Judicial Affairs (3200 Dutton, 530-752-1128) to discuss a grievance with a faculty member.
Seniors in their final quarter may take less than 12 units and be certified eligible to practice, compete, and/or receive an athletic scholarship only if they have filed for graduation with the Registrar's Office and have units remaining that are REQUIRED to complete their degree. If you have completed all the requirements for your major and your degree, NCAA rules will not allow you to stay at UC Davis and go part-time just to complete your eligibility. (You would, therefore, be required to enroll full-time.)
Seniors who take 10 units or less must also file for part-time status at the Registrar's Office (see class schedule for deadlines) and pay reduced fees for their final quarter. Generally, you should plan to file for part-time status before the quarter begins.
If you plan to take less than 12 units in your final quarter and have athletic eligibility remaining, you must discuss your plan at least two quarters before your final quarter begins with your athletic academic advisor to review the part-time checklist and ensure that you will be eligible to compete (see the following "recommended datelines").
If you receive an athletic scholarship you must also see Lydia Sandlin, Compliance Coordinator, in 2263 Cowell Building at least 1-2 months before your final quarter begins to discuss how part-time status will affect your ability to receive your aid.
If you receive other forms of financial aid (loans, grants, etc.), please talk with Financial Aid, 1st floor Dutton Hall, before you file for part-time status.
Taking Non-UC Davis Courses or Study Abroad
PROCEDURE FOR TAKING A SUMMER SCHOOL COURSE AT ANOTHER INSTITUTION
To see how California community college courses transfer to UC Davis, use the ASSIST web site at http://www.assist.org. First highlight the name of the community college, then highlight UC Davis. You may then look up individual courses at the community college.
Once you complete the course, you must request that the official transcript from that school be sent to UC Davis. Due to campus regulations, it is recommended that all transcripts for summer work be sent to UC Davis by no later than September 1st. It is best to send the official transcript directly to the athletic academic advisor for your sport. The address is Michelle Roppeau, Laura Goldhammer, Amy Soud, or Adam Zedonis, Student-Athlete Academic Services, Intercollegiate Athletics, 264 Hickey Gym, One Shields Ave., Davis, CA 95616.
PROCEDURE FOR TAKING A COURSE AT ANOTHER INSTITUTION DURING THE SCHOOL YEAR
PROCEDURE FOR STUDY ABROAD PROGRAMS
You may also be specifically interested in the short-term summer study abroad programs described at https://studyabroad.ucdavis.edu/programs.summerabroad/index.html.
Foreign Language Placement Exam
The foreign language placement exam is recommended for all students who have taken foreign language courses in high school. Students who have successfully completed the second or third year of a language in the 10th or higher grade in high school are allowed to take the first level of that language (e.g. Spanish 1, French, 1 etc.), but only on a P/NP grading basis.
The placement exam is administered by the UC Davis Language Center in 53 Olson Hall. Generally during the school year the office is open from 8:00 a.m. - 8:00 p.m. Monday through Thursday and 8:00 a.m. - 4:00 p.m. on Friday. To schedule an exam, you must call (530) 752-1508 at least 24 hours in advance. You may take this exam only once.
Exams are available in Chinese, French, German, Italian, Japanese, Russian, and Spanish. For all other language placement exams, contact Jill Bonner at 530-752-0487 or email firstname.lastname@example.org
Although the foreign language placement exam is not mandatory, many student-athletes take this exam during their first year on campus. If you test out of the third quarter of any language, you will be DONE with the foreign language graduation requirement in the College of Letters & Science. See page 107-108 in the 2014-2016 UC Davis General Catalog for more info on the foreign language graduation requirement.
For more information about the foreign language placement exam, visit the UC Davis Language Center website at http://llc.ucdavis.edu/foreign-language-placement-exams.
Student Academic Success Center
Intercollegiate Athletics (ICA) Tutors
Intercollegiate Athletics Evening Drop-In Tutors – NEW!!!
This program is open only to current student-athletes and provides tutoring on a drop-in basis (no appointment necessary) in a select number of courses commonly taken by new freshman and transfer student-athletes. Returning student-athletes are also welcome to use the program if applicable. Please note that you will be required to sign in (so we can track how many student-athletes use this new program) and should be prepared to show your student ID. If you have any questions about the ICA drop-in tutoring program, please see your athletic academic advisor.
Residence Hall Advising Centers
If you live in a residence hall, you can use the tutoring services at ANY of the residence halls. Tutoring begins the second week of each quarter. See the schedule of residence hall tutors at https://rhat.ucdavis.edu/ or check with the Academic Advising Center in your residence hall.
Student-athletes who have graduated from UC Davis offer the following tips for academic success:
Tips for Talking with Professors
Faculty members and teaching assistants at UC Davis are reasonable people who enjoy teaching undergraduate students. They are also extremely busy--and often face numerous requests for changes, exceptions, extensions, individual help, etc. from the students in their classes.
If you're talking with a professor about accommodations due to your participation in Intercollegiate Athletics at UC Davis, we have several suggestions.
Student-Athlete Advisory Committee (SAAC)
The Student-Athlete Advisory Committee (SAAC) is a leadership group of student-athletes who provide feedback to the athletic director on issues of importance to student-athletes at UC Davis. SAAC also works to promote the welfare of UC Davis intercollegiate student-athletes in general.
SAAC encourages student-athlete participation in community outreach activities and sponsors several charity events for all teams during the academic year. SAAC also serves as a conduit of information from the athletic administration to the teams.
Each team has two representatives to SAAC (typically a freshman/sophomore and a junior/senior) who are chosen by the head coach. SAAC representatives are responsible for attending meetings, serving as a liaison between SAAC and their individual teams, and spearheading any department-wide activities that involve or affect their team. The SAAC officers (chosen through a nomination process) coordinate the agendas for the SAAC meetings, lead SAAC-sponsored community service and social events, and may be asked to serve on campus-wide committees as representatives of intercollegiate athletics.
There are three SAAC meetings each quarter, which are usually scheduled from 12-1 p.m.; meeting times each quarter are based on the class schedules of the SAAC officers. SAAC officers from UC Davis also attend conference-wide SAAC meetings (made up of student-athletes from the other schools in the Big West Conference) and may be asked by the athletic director to represent UC Davis student-athletes in radio and TV interviews, at outreach events, or in other public relations venues.
If you are interested in becoming a SAAC team representative or officer, please talk to your head coach, your current SAAC team representatives, or Michelle Roppeau, director of academic services.
The 2015-16 SAAC officers are: Alec Adamson (Men’s Tennis), Agustina Singh (Women’s Field Hockey), Freddie Sleiffer (Women’s Tennis), and Danielle Steffen (Women’s Track and Field).
Updated February, 2016
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