General Eligibility Information
Ensuring Compliance with NCAA Rules
UC Davis is responsible for ensuring that its coaches, student-athletes, faculty, staff, alumni, donors, boosters and friends adhere to governing legislation of its member conferences and the NCAA. As an NCAA student-athlete, you have an obligation to report information concerning potential or known violations of NCAA rules. You should report any potential or known violations to Jennifer Cardone, Associate Athletics Director for Compliance, in 264 Hickey Gym. You may contact Jennifer Cardone by phone at (530) 754-7552 or by email at email@example.com.
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Automated Eligibility Process Instructions
UC Davis Athletics uses an online system to facilitate the athletic eligibility process. Part of the athletic eligibility process consists of a series of forms that are available and submitted online. The forms are available one month prior to a team's first practice or first permissible out-of-season activity whichever comes first. Those student-athletes who are already on a roster will receive an email when the forms become available. In addition, student-athletes are sent an email when a coach adds them to the team's roster via the online system.
Log in to http://ica.ucdavis.edu/student.htm to complete your online forms. You will use the same login and passphrase that you use to access your UC Davis email account. Once you log in you will be brought to a page with a variety of options, including one to complete the online eligibility forms. Click on the icon and follow the directions provided. If your profile is not found, you will be presented with contact information for the head coach of your sport as it means you are not on a roster yet.
There are numerous forms for you to read and complete. All forms in gold are required prior to participation. It is essential that you read the Summary of NCAA Regulations prior to signing the other NCAA forms. Both the NCAA and UC Davis consider your digital signature, attached to the forms where a written signature would normally be required, a valid substitution.
The forms do not have to be completed in one trip to the web site. In order to practice and compete, however, the required forms and medical clearance forms, including the physical and sickle cell test results, if applicable, must be completed at least two weeks prior to the your sport's first practice or other permissible workout or by September 24, 2012, whichever is earlier. First practice dates and other important information can be found at the link above.
A physical examination by a physician is required for all new student-athletes. The physician must sign and date the UC Davis Physical Form, which can be downloaded from the website, and must be conducted within 60 days of the first day of practice or tryouts. Due to an NCAA rule passed in 2010, all incoming student-athletes must present their sickle cell solubility test results to the athletic trainers before being cleared to participate in any practice activities.
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Big West Conference and UC Davis Policy on Sportsmanship
All student-athletes at UC Davis and in the Big West Conference are expected to conduct themselves in the arena of athletic competition with fairness, honesty, and responsibility and treat their opponents with civility and respect. Unfavorable conduct will be handled in accordance with the policies set forth by UC Davis Athletics, UC Davis and the Big West Conference.
Unsportsmanlike conduct includes but is not limited to:
- "Trash talking"
- Finger pointing
- Unprovoked acts of physical violence towards other student-athletes, coaches, officials, school representatives, and fans.
- Fighting as defined by the NCAA (i.e., "an attempt to strike an opponent with the arms, hands, legs, or feet, or a combative action by one or more players, a coach, or other team personnel").
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Sports Wagering Policy
As a student-athlete at UC Davis, you must follow NCAA rules. NCAA Bylaw 10.3 specifically prohibits sports gambling. In simple terms, you may not place a bet of any sort on any college, professional, or amateur sports event. Additionally, you may not give information to anyone who does place bets on college or professional sports.
- NO wagers for any tangible item (e.g., cash, shirt, dinner) on ANY professional, college, or amateur sports event, even those that don't involve UC Davis.
- NO sports "pools" even those run by your friends in the dorm. Includes fantasy leagues, sports pools and March Madness brackets (if an entry fee is required and a prize is awarded)
- NO internet gambling on sports events.
- NO fantasy leagues that award a prize and require a fee to participate.
- NO sports wagering using "800" numbers.
- NO exchange of information about your team with ANYONE who gambles. In other words, no information about injuries, new plays, team morale, discipline problems, or anything else. Some examples of exchange of information that you can't do include: talking to reporters, tweeting or posting on your Facebook wall (or other social networking sites and blogs), and talking to your roommate, friend or anyone.
Once it is discovered that you have made a bet of any kind on any college or professional sport or have given information to someone who does gamble, you will be declared ineligible to compete in college sports. You will be suspended from your UC Davis team. If you accept or place a bet on any college, amateur or professional team other than UC Davis, you will automatically be suspended for a minimum of one year and be charged with a season of competition. If you accept or place a bet on any team at UC Davis, you will be permanently ineligible. You also risk losing your athletic scholarship, being expelled from UC Davis and/or being banned from other college and professional sports. Additionally, you run the risk of being arrested and charged with a crime. Sports wagering is illegal in every state except Nevada. Sports bribery is illegal in every state. Even in Nevada, it is against NCAA rules for a student-athlete to make any wager on a sport event.
NOTE: Did you know that all internet gambling is ILLEGAL and linked to organized crime? FBI agents accept and investigate tips on college student-athletes who are gambling. High profile student-athletes may especially be targeted. The penalty, if convicted, is two years in federal prison.
Resources NCAA Don't Bet On It website
NCAA Website on Sports Gambling
24-hour confidential National Gambling Helpline: (800) 522-4700
National Council on Problem Gambling
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To ensure an equitable playing field for all student-athletes, the NCAA says that professional athletes may not compete in collegiate competition. This means that you are ineligible to play once you lose "amateur status."
Agent Defined: An agent can be ANYONE who directly or indirectly represents or attempts to represent you for the purposes of marketing your athletics ability or reputation for financial gain OR seeks to obtain any type of financial gain or benefit from securing you to attend an educational institution or for potential earnings as a professional athletes. Some examples of agents include: a certified contract advisor, financial advisor, marketing representative, brand manager or anyone who is employed or associated with such persons.
1. You may request information from a professional team or organization concerning your professional market value.
2. You are permitted to use your head coach to contact agents, professional sports teams or organizations on your behalf provided your coach does not receive any compensation for these services.
3. You, or your parents or legal guardians, may negotiate with a professional team.
4. You may secure advice from an attorney or third party concerning a proposed professional contract, provided the attorney or third party does not represent you in negotiations for that contract. An attorney may not be present during discussions of a contract offer with a professional team, nor may the attorney have direct contact (in person, by telephone, by regular mail or email) with the professional sports organization (this would be considered representation). You are required to pay such an individual at their normal rate.
5. You may compete professionally in one sport and be an amateur in another. Signing a professional contract, however, may terminate your eligibility for an athletics scholarship in any sport.
6. In sports other than football or basketball, you may enter a professional league draft once during your collegiate career without jeopardizing your eligibility, provided you are not drafted and you declare your intent to return to college in writing to the Director of Athletics within 72 hours following the draft. See Compliance Services for football and basketball draft information and rules.
7. You may tryout with a professional athletics team at any time, provided you do NOT miss any class time. You may receive expenses provided the tryout lasts no more than 48-hours. Tryouts longer than 48 hours must be paid for by you, but you still cannot miss class time to engage in this tryout.
1. You may not agree (orally or in writing) to be represented by an agent for the purpose of marketing your athletics ability or reputation in your sport.
2. You may not sign a contract or commitment to play professional sports.
3. You or your relatives may not accept or receive any extra benefits from an agent or anyone who wishes to represent you.
4. You may not accept a promise of pay even if such pay is to be received following the completion of your intercollegiate athletics' eligibility.
5. You may not take pay or compensation for competing in your sport (i.e., prize money or other prizes). See Compliance Services for exceptions.
6. You may not receive, directly or indirectly, a salary, reimbursement of expenses or any other form of financial assistance from a professional sports organization based on your athletics skill or participation, except as permitted by NCAA rules and regulations.
7. You may not compete on a professional sports team even if no pay or remuneration for expenses was received.
8. You may not enter into a professional draft.
9. You may not use your athletic reputation or skills (directly or indirectly) for pay, or promise of pay.
10. You may not accept any pay for promoting a commercial product or service.
11. You may not allow your name, picture or appearance to be used to promote a commercial product or service.
12. You or your family or friends may not receive an extra benefit that is not available to the general student population or general public.
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Extra Benefits and Boosters
A student-athlete may not receive any extra benefits. Receipt of an award, benefit or expense allowance not authorized by NCAA legislation will render you ineligible for competition. The NCAA defines an "extra benefit" as any special arrangement by a UC Davis employee or a representative of UC Davis' athletics interest ("booster") to provide a student-athlete (or a student-athlete's relative or friend) a benefit that is not generally available to other UC Davis students or their relatives or friends or to a segment of the student-body determined on a basis unrelated to athletics ability.
A UC Davis employee or UC Davis booster MAY NOT provide you with extra benefits or services, including but not limited to:
- Cash or loan of money, including signing/cosigning for a loan;
- Birthday, graduation or holiday gifts;
- Special discounts, payment arrangements or credit on purchases or services (e.g., airline tickets, dry cleaning, laundry);
- Entertainment services such as movie tickets, dinners, use of car from commercial agencies (theaters, restaurants, car dealers) without charge or at reduced rates;
- Free or reduced-cost admission to professional athletics contests from professional sports organizations, unless such services are available to the student body in general;
- Arrangement for employment of relatives or friends of an enrolled student-athlete;
- Free or reduced rates for services (e.g., auto repair, tutoring, typing);
- Free or reduced rent or housing at any location;
- Use of a telephone without charge or at a discounted rate;
- Free or reduced-cost athletic equipment, supplies or clothing directly from a manufacturer or commercial enterprise;
- Preferential treatment, benefits or services based on your athletics reputation or skill or payback potential as a future professional.
- Use of copy machine only for student-athletes.
- Use of personal property (boats, summer homes, cars, computers, stereos).
- Promise of employment after college graduation.
- An automobile or the use of an automobile.
- Payment or arrangements for payment of transportation costs that you incur.
- Receiving more than the allotted number of complimentary admissions.
- Selling any equipment, apparel, award or anything of value that you received through your participation in athletics at UC Davis.
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Participation on an Outside Team
In all sports except basketball, a student-athlete may not participate on any outside team during the academic year, except during the time that your sport is not in season and only if it occurs during a UC Davis official vacation period (e.g., summer, Thanksgiving break, winter break, spring break). Official vacation periods must be published in the UC Davis Catalog. Some sports have limits on the number of student-athletes from one university that may participate on an outside team during these permissible time periods. A student-athlete is permitted to practice on such a team at any time as long as he/she does not compete. There are limits on the number of student-athletes from on university that may practice on an outside team (same limits as competition). Please see Compliance Services in 267 Hickey Gym for approval if you will be participating on an outside team during the academic year or during the summer.
Limits for Participating on an Outside Team
||During the Year
(During an official vacation period & outside playing season)
During the Summer
||May Not Participate
|Swimming & Diving
|Track & Field
In basketball, a student-athlete may not practice or compete on any outside team at any time after he/she has become a member of the UC Davis team. There are limited exceptions to this during the summer. Please see Compliance Services in 267 Hickey Gym for prior approval.
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Student-athletes may work during the academic year provided:
a) Compensation paid is only for work actually performed and
b) Compensation is at a rate commensurate with the going rate in that locality for similar services.
c) Compensation may not be earned based of the publicity, reputation, fame, or personal following that you have obtained because of your athletics ability.
Compensation for work performed may not include any remuneration for value or utility that the student-athlete may have for the employer because of the publicity, reputation, fame, or personal following that s/he has obtained because of athletics ability.
All jobs you hold either during the academic year or during the summer must be documented in the online eligibility system, Gunrock, in the section on eligibility paperwork.
You may establish your own business, provided your name, photograph, appearance or athletics reputation is not used to promote the business. Please see Compliance Services in 267 Hickey for questions.
Athletics Equipment Sales
You may not be employed to sell equipment related to your sport if your name, picture or athletics reputation is used to advertise or promote the product, the job or the employer. If your name, picture or athletics reputation is not used for advertising or promotion, you may be employed in a legitimate sales position, provided you are reimbursed at an hourly rate or set salary in the same manner as any nonathlete salesperson.
All jobs you hold either during the academic year or during the summer must be documented in the online eligibility system, Gunrock, in the section on eligibility paperwork.
As a student-athlete, you may not receive income or allow the use of your name or picture to advertise or promote the sale or use of a commercial product or service. There is an exception to this if you modeled prior to enrollment. Please see Compliance Services for this exception.
CAMPS AND CLINICS
You are permitted to work at camps/clinics, regardless of whether they are institutional or operated by an outside organization, provided the following requirements are met:
- You perform duties that are of general supervisory character, in addition to coaching or officiating assignments;
- Your pay is commensurate with the going rate for camp/clinic counselors of like teaching ability and camp or clinic experience and may not be paid on the basis of the value that you may have for the employer because of the athletics reputation or fame you have achieved or on your level of athletics skill; and
- If you only lecture or demonstrate at a camp/clinic, you may not receive compensation for your appearance at the camp/clinic.
- You may receive actual travel expenses (including lodging and meals in transit and prepaid plane tickets or cash advances) only if such travel expenses are paid and procedures for reimbursement of expenses are used for all employees of the camp/clinic. You may not receive credit cards to pay such expenses.
A student-athlete with remaining eligibility is not permitted to conduct his or her own camp.
Employment at a Sports Club
Your employment in a local sports club or organization owned or operated by a coaching staff member in your sport does not, in and of itself, constitute a countable athletically related activity. Therefore, it is permissible for an institution's coaching staff member who owns or operates a local sports club or organization to employ a student-athlete, who is a member of his or her team, in the club or organization outside the institution's playing season, provided no countable athletically related activities occur as a result of the employment.
Employment as a Coach
You may serve as a coach at a two-year college, high school, preparatory school, grade school or sports club, provided you do not recruit prospective student-athletes while serving in that capacity.
You may receive compensation for teaching or coaching sport skills or techniques in your sport on a fee-for-lesson basis provided ALL of the following conditions are met:
If you would like to provide a fee-for-lesson instruction please see your coach or contact Compliance Services in 267 Hickey Gym. You must complete a Fee-for-Lesson Form and obtain all required signatures PRIOR to the lesson.
- Institutional facilities are not used.
- Playing lessons are NOT permitted - you may not be paid to simply play with the lesson recipient. Specific sport skills and/or techniques must be taught.
- The institution obtains and keeps on file documentation of the recipient of the lesson(s) and the fee for the lesson(s) provided during any time of the year.
- The compensation is paid by the lesson recipient (or the recipient's family) and not another individual or entity.
- Instruction to each individual is comparable to the instruction that would be provided during a private lesson when the instruction involves more than one individual at a time.
- You do not use your name, picture or appearance to promote or advertise the availability of fee-for-lesson sessions.
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Playing and Practice Rules
There are a number of NCAA regulations regarding how many hours a student-athlete may participate in athletically related activities (e.g., practice, competition, weight training and conditioning, discussion or review of game films, required participation in camps/clinics, etc.). Examples of non-countable activities that do not have any hourly or weekly restrictions include eligibility meetings, drug and alcohol educational meetings, study hall, academic meetings, rehab, team travel, hosting recruits and attending banquets. If you feel that this rule is being violated by your coaches please notify the athletic director or the sport supervisor for your sport. In general, the limits are as follows:
During your sport's declared playing season (in season)
A maximum of 20 hours per week with four hours per day is permissible. You must be given one day off per week. Competition and any associated athletically related activities on the day of competition always count as three hours regardless of how long it lasts. In the sport of basketball, if there are three games in a given week, your coach does not have to give you one day off for that week provided the prior week or the following week you are given two days off.
Outside of your sport's declared playing season (conditioning and weight training)
A maximum of 8 hours per week of weight training and conditioning is permissible and you must be given two days off per week. In sports other than football, of those 8 hours per week, participation in a maximum of two hours of required or individual skill instruction is permissible. Outside of your playing season from September 15-April 15, the two hours of skill instruction may be with the entire team. Outside of this time period, individual skill instruction is limited to no more that four student-athletes at one time in any facility. In football, of the 8 hours per week, you are permitted to review game film for no more than two hours per week. All athletically-related activities outside of your sport's playing season may not occur during official vacations periods, and in sports other than football, during final exam periods and one week prior to final exam periods.
Definition of a Week
A week is defined as Sunday through Saturday.
Student-athletes who compete in two or more intercollegiate sports are limited to 20 total hours of practice and competition per week and a maximum of four hours per day in all sports combined. (You may not practice 20 hours in one sport and 20 hours in the second sport each week.) Additionally, multi-sport student-athletes must have one day off per week. If both sports are outside the playing season (8-hour segment), a multi-sport student-athlete is limited to a total of eight hours of weight training and conditioning with no more than two hours total of skill instruction per week with two days off per week required.
Pre-Season and Official UC Davis Vacation Periods (e.g., Thanksgiving break, winter holiday, etc.)
Weekly and hourly limitations do not apply during these periods. For fall sports, after your first competition, weekly and hourly limitations apply even if classes have not started.
|Countable Athletically Related Activities (CARA)||Noncountable Athletically Related Activities|
|Practice (not more than four hours per day).||Compliance meetings.|
|Athletics meetings with a coach initiated or required by a coach (e.g., end of season individual meetings).||Meetings with a coach initiated by the student-athlete (as long as no countable activities occur).|
|Competition (and associated activities, regardless of their length, count as 3 hours). No CARA may occur after.||Drug/alcohol educational meetings or CHAMPS/Life Skills meetings.|
|Field, floor or on-court activity.||Study hall, tutoring, academic meetings.|
|Setting up offensive and defensive alignment.||Student-athlete advisory committee (SAAC) meetings.|
|On-court or on-field activities called by any member of the team and confined primarily to members of that team.||Voluntary weight training not conducted by a coach or staff member.|
|Required weight-training and conditioning activities.||Voluntary sport-related activities (e.g., initiated by student-athlete, no attendance taken, no coach present).|
|Required participation in camps/clinics.||Traveling to and from the site of competition (as long as no countable activities occur, including film review).|
|Visiting the competition site in the sports of cross country & golf.|| Safety exception (must be initiated by student-athlete)|
|Participation outside the regular season in individual skill-related instructional activities with a member of the coaching staff.||Training room activities (e.g., treatment, taping), rehabilitation activities and medical examinations.|
|Recruiting activities (e.g., student host).|
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- Student-athletes may not participate in any countable athletically related activities outside the playing season during any institutional vacation period and/or summer.
- Coaches, as well as noncoaching staff members, may not organize, observe or participate in sport-specific activities with student-athletes outside the playing and practice season inasmuch as such activity is considered impermissible, out-of-season, countable athletically related activities except as noted below for the safety exception and individual sports. Required meetings and work outs for student-athletes would be considered a violation of NCAA rules. This also includes requiring student-athletes to submit summer workout logs and progress reports.
- Student-athletes may meet individually with a coach, provided it is at the student's request and no practice activities occur.
Involvement of Strength Coach
- Strength and conditioning coaches may design and conduct specific workout programs for student-athletes, provided such workouts are voluntary and conducted at the request of the student-athlete. Conditioning drills may simulate game activities, provided no offensive or defensive alignments are set up and no equipment related to the sport is used.
- Swimming & Diving - A student-athlete may be involved in in-pool conditioning activities and use swimming specific equipment (e.g., starting blocks, kickboards, pull buoys).
- Indoor/Outdoor Track & Field and Cross Country - Conditioning activities (other than weight training) are limited to normal running activities and may not include any equipment related to the sport (e.g., starting blocks, batons, hurdles).
The safety exception may be used for the following sports: Gymnastics, Swimming & Diving, Water Polo and Track and Field (field events and steeple chase only). A coach may be present during voluntary individual workouts in the institution's regular practice facility (without the workouts being considered as CARA) when the student-athlete uses equipment related to the sport. For example, in the sport of water polo, the coach may only be present when the student-athletes are participating in water polo. The coach could not be present if they were swimming laps. The coach may provide safety or skill instruction but may not conduct the individual's workout.
A coach may practice in individual workout sessions with student-athletes from the coach's team during the summer, provided the student-athlete initiates the request for such assistance. The following are individual sports: Cross Country, Golf, Gymnastics, Swimming and Diving, Tennis, Track and Field
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Recruitment of Prospective Student-Athletes
Permissible Recruitment Activities by Student-Athletes
- Off-campus, in-person recruiting contacts that are unavoidable incidental contacts between enrolled student-athletes (or other enrolled students) and a prospective student-athlete are permissible if such contacts do not occur at the direction of a coaching staff member. If unavoidable incidental contact occurs between a student-athlete and a prospective student-athlete (even at the prospective student-athlete's high school), such contact is permissible, provided the institution had no prior knowledge of the occurrence of the contact.
- An enrolled student-athlete is permitted to engage in written correspondence, provided it is not done at the direction or expense of the member institution.
- An enrolled student-athlete or other enrolled students may receive telephone calls at the expense of the prospective student-athlete on or after July 1 following the completion of the prospective student-athlete's junior year in high school. An enrolled student-athlete may receive telephone calls made at the expense of a prospective student-athlete prior to July 1 following the completion of the prospective student-athlete's junior year in high school, provided there is no direct or indirect involvement by athletics department staff including your coaches.
- Off-campus, in-person contact between an enrolled student-athlete and a prospective student-athlete is permissible, provided such contact does not occur at the direction of an institutional staff member or coach.
- The University may not provide an enrolled student-athlete with transportation or expenses to recruit a prospective student-athlete except for those expenses specified in Bylaw 188.8.131.52 when the student-athlete serves as a student host.
The University, including student-athletes may not publicize a prospect's visit to campus either prior to the visit or following the visit. This means you cannot post visits of prospective student-athletes on any electronic medium such as personal websites, Facebook MySpace, YouTube, Friendster, Twitter, internet blogs or chat rooms.
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Complimentary Admissions Procedure
NCAA, conference, and institutional rules govern complimentary admissions to intercollegiate athletic events at UC Davis.
All active student-athletes for admission sports (baseball, men's basketball, women's basketball, football, gymnastics, men's soccer, women's soccer, softball, volleyball, men's water polo and women's water polo) can receive up to four complimentary admissions to events in their sport. All complimentary admissions are General Admission.
To receive your complimentary admissions:
1. Submit requests no later than 8:00 a.m. the night before the day of the contest.
2. Log on to the Guest Management Link: tickets.ucdavis.edu/guestmanagement
3. Enter your UC Davis email and your password. Your password will be emailed to you along with instructions on how to request complimentary admissions.
4. You will need to change your password the first time you log on to the site. You can do this be clicking "My Profile" in the top right hand side of your screen.
5. Click on the "Guest" tab to assign your guests.
6. Click the "Add" button to add a guest. You may add as many guests as you would like. Guests will be saved in the system.
7. Once you have added your guests, you will need to assign your tickets to your guests. Click on the "Events" tab.
8. Find the event you would like to assign your tickets to and click the "Assign Tickets" tab.
9. Under "Choose Guest," choose your guest from the drown menu.
10. Click the "Assign Tickets" tab to assign your guest a ticket.
11. If you have more guests, repeat steps 10 and 11.
12. If you would like to give some of your tickets to a teammate, click the "Choose Transfer" drop down menu and select the teammate that you would like to give your ticket to.
13. Click the "Assign Tickets" tab to transfer your ticket.
First and last names of your guests are required. When your guests arrive, they MUST present a photo ID and sign for their tickets. Without a photo ID, they will not be given admittance. Once they check in, they will receive a hand stamp and/or a ticket stub.
1. The system may not accept names after the deadline.
2. for technical difficulties, questions and deadlines, please contact Troy Kirby at firstname.lastname@example.org or Kevin Connolly at email@example.com
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Student Host Official Visit Guidelines
Current student-athletes may be asked to serve as hosts for prospective student-athletes. Intercollegiate Athletics strongly encourages your participation as a host. As a host you will be considered a representative of UC Davis and carry a great responsibility in hosting prospects. Failure to abide by UC Davis, NCAA, and State of California rules could result in disciplinary action to the host, and/or subsequent loss of eligibility for the prospect. The drinking age in the state of California is 21. Therefore, no alcohol should be served to an underage recruit at any time. Each host should have emergency information (coach's home and office phone numbers as well as parental information). Friends or roommates who entertain the prospect should also have this information. The following conditions must be met if you are asked to host a prospective student-athlete:
- You must be a student-athlete enrolled full-time (seniors in their final quarter who are certified eligible to go part-time are also permitted to host) at this institution. If you are a freshman student you MUST be an NCAA qualifier.
- Only you shall be provided money with which to entertain only yourself, the prospect, the prospect's parents (or legal guardians) or spouse. Other students may assist with hosting the prospect but shall pay for their own entertainment.
- A maximum of $30 per day may be provided to cover the entertainment expenses for you and the prospect. You may be provided with an additional $15 per day for each additional prospect you entertain.
- No cash may be given to the visiting prospect or anyone else. Receipts must be kept and submitted for all expenses.
- You may not use entertainment funds to purchase, or otherwise provide, the prospect with gifts of value (e.g., souvenirs, clothing, etc.).
- You may not use vehicles provided or arranged for by an institutional staff member or booster with athletics interest.
- You may not transport the prospect or anyone accompanying the prospect more than 30 miles from the campus.
- You should not allow recruiting conversations to occur, on or off campus, between the prospect and a booster of the athletics program. (If an unplanned meeting occurs, only an exchange of greetings is permissible).
- You may receive a complimentary admission (no hard tickets) when accompanying a prospect to a campus athletics event.
- In regard to alcohol and other drugs, you may not: 1) purchase, provide or supply alcohol or drugs in any fashion to a prospect or 2) personally consume while acting in the role of student host.
If you have any questions, please contact Compliance Services in 264 Hickey Gym.
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Transfer Information for UC Davis Student-Athletes
If you decide at any point during your athletic career that you would like to transfer from UC Davis to participate in intercollegiate athletics at another 4-year school, the following information may be helpful.
Before you can talk to anyone in the athletic department at another 4-year school, NCAA rules require that UC Davis send a "permission to talk" letter to the athletic department at the other school. This permission to talk letter is required even if you have been cut from or quit a UC Davis team. To request a permission to talk letter:
- Go to 264 Hickey and fill out the request form. Although NCAA rules allow UC Davis to deny permission to talk, our general Intercollegiate Athletics policy is to grant these requests.
- Your head coach at UC Davis will be notified that you have filled out the request form.
- If you do not want your coach to be notified, Terry Tumey, Director of Athletics, must approve your request. You will be given his contact information when you request permission to speak to another school. He will determine whether or not your coach will be notified regarding your request to speak to another institution. If he decides to inform the coach, you will have the right to appeal this decision. The Faculty Athletics Representative will handle this appeal process.
- If you are denied permission to speak with another institution about transferring without your coach being notified, you will be informed, in writing, that you have a right to a hearing per Bylaw 184.108.40.206.1. An institutional committee outside of the athletic department will conduct the hearing.
NCAA Bylaw 220.127.116.11.1 states, "The institution shall conduct the hearing and provide written results of the hearing to the student-athlete within 15 business days of receipt the student-athlete's written request for a hearing. The student-athlete shall be provided the opportunity to actively participate (e.g., in-person, via telephone) in the hearing. If the institution fails to conduct the hearing or provide the written results to the student-athlete within 15 business days, permission to contact the student-athlete shall be granted by default and the institution shall provide written permission to the student-athlete."
- If the request is approved, it will be processed and faxed to the other institution within one week of the request.
NCAA Bylaw 14.5.5 details the regulations for 4-year college transfers, including the conditions under which the one time transfer exception (see below for NCAA Bylaw 18.104.22.168.10) may be applied. To read Bylaw 14.5.5, please see the current NCAA Division I Manual in 204 Hickey or go to http://www.ncaa.org.
Bylaw 22.214.171.124.10 One Time Transfer Exception
The student transfers to the certifying institution from another four-year collegiate institution, and all of the following conditions are met:
- The student is a participant in a sport other than baseball, basketball, bowl subdivision football or men's ice hockey at the institution to which the student is transferring. A participant in championship subdivision football at the institution to which the student is transferring may use this exception only if the participant transferred to the certifying institution from an institution that sponsors bowl subdivision football and has two or more seasons of competition remaining in football or the participant transfers from a Football Championship Subdivision institution that offers athletically related financial aid in football to a Football Championship Subdivision institution that does not offer athletically related financial aid in football;
- The student has not transferred previously from one four-year institution unless, in the previous transfer, the student-athlete received an exception per Bylaw 126.96.36.199.6 (discontinued/nonsponsored sport exception);
- The student is in good academic standing and meets the progress-toward-degree requirements. The transferring student must be one who would have been academically eligible had he or she remained at the institution from which the student transferred, and he or she also must be eligible at the certifying institution as a regularly enrolled, full-time, degree-seeking student who was admitted in accordance with the regular, published entrance requirements of the institution. The student shall not be required to fulfill the necessary percentage-of-degree requirements at the previous institution; and
- If the student is transferring from an NCAA or NAIA member institution, the student's previous institution shall certify in writing that it has no objection to the student's being granted an exception to the transfer-residence requirement. If an institution receives a written request for a release from a student-athlete, the institution shall grant or deny the request within seven business days (see Bylaw 14.02.2) of receipt of the request. If the institution fails to respond to the student-athlete's written request within seven business days, the release shall be granted by default and the institution shall provide a written release to the student-athlete.
If the student's previous institution denies his or her written request for the release, the institution shall inform the student-athlete in writing that he or she, upon written request, shall be provided a hearing conducted by an institutional entity or committee outside of the athletics department (e.g., the office of student affairs; office of the dean of students; or a committee composed of the faculty athletics representative, student-athletes and nonathletics faculty/staff members). The institution shall conduct the hearing and provide written results of the hearing to the student-athlete with 15 business days (see Bylaw 14.04.2) of receipt the student-athlete's written request for a hearing. The student-athlete shall be provided the opportunity to actively (e.g., in-person, via telephone) in the hearing. If the institution fails to conduct the hearing or provide the written results to the student-athlete within 15 business days, the release shall be granted by default and the institution shall provide a written release to the student-athlete.
A business day is any weekday that is not recognized as a national holiday, including any weekday during which an institution is closed for other reasons (e.g., holiday break).
Once you have transferred to another 4-year school, NCAA rules require the athletic department at that school to request, in writing, information from UC Davis regarding your academic standing and whether you would have been eligible had you returned to UC Davis. This information impacts your eligibility at the new school. At UC Davis, requests for academic information on student-athletes transferring away from UC Davis are received by Intercollegiate Athletics and completed by athletic certification personnel in the Registrar's Office.
The Big West Conference also has additional regulations for student-athletes who transfer from one Big West institution to another. If you participate in a Big West sport and transfer to another Big West institution, you must sit out one academic year and lose one season of competition. Additionally, you may not receive athletically related aid during your first year at the Big West institution. If you qualify for a NCAA transfer exception other than the one-time transfer exception (i.e., two-year nonparticipation, nonrecruited nonparticipant) you are not subject to this rule. If your athletic scholarship is cut from UC Davis, or you have never received athletic aid, you would be eligible for athletically related aid during your first year in residence at the Big West Institution you transfer to, but shall be subject to the other penalties of this rule. If you have questions about transferring to another Big West school, see Compliance Services or your athletic academic advisor and ask to review the current Big West Conference transfer eligibility rules.
Note that there are separate NCAA regulations for student-athletes who transfer from UC Davis to a 2-year school. See Compliance Services or your athletic academic advisor.
UC Davis regulations require that a student officially withdraw before transferring to another school or risk being responsible for additional fees at UC Davis. See pages 86-87 in the 2012-14 UC Davis Catalog for information on withdrawal from UC Davis.
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Updated Dec. 5, 2012