the date on which an institution may begin placing telephone calls to a prospective student-athlete. An enrolled student-athlete may receive telephone calls made at the expense of a prospective student-athlete prior to the date on which an institution may begin placing telephone calls to a prospective student-athlete, provided there is no direct or indirect involvement by athletics department staff including your coaches.
  • Off-campus, in-person contact between an enrolled student-athlete and a prospective student-athlete is permissible, provided such contact does not occur at the direction of an institutional staff member or coach.
  • The University may not provide an enrolled student-athlete with transportation or expenses to recruit a prospective student-athlete except for those expenses specified in Bylaw 13.6.7.5 when the student-athlete serves as a student host.

Publicity
The University, including student-athletes may not publicize a prospect's visit to campus either prior to the visit or following the visit. This means you cannot post visits of prospective student-athletes on any electronic medium such as personal websites, Facebook MySpace, YouTube, Friendster, Twitter, Instagram, internet blogs or chat rooms.


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Complimentary Admissions Procedure

NCAA, conference, and institutional rules govern complimentary admissions to intercollegiate athletic events at UC Davis.

All active student-athletes for admission sports (baseball, men's basketball, women's basketball, football, gymnastics, men's soccer, women's soccer, softball, volleyball, men's water polo and women's water polo) can receive up to four complimentary admissions to events in their sport. All complimentary admissions are General Admission.

To receive your complimentary admissions:

      1. Submit requests no later than 8:00 a.m. the night before the day of the contest.

      2. Log on to the Guest Management Link:
tickets.ucdavis.edu/guestmanagement
      3. Enter your UC Davis email and your password. Your password will be emailed to you along with instructions on how to request complimentary admissions.

      4. You will need to change your password the first time you log on to the site. You can do this be clicking "My Profile" in the top right hand side of your screen.

      5. Click on the "Guest" tab to assign your guests.

      6. Click the "Add" button to add a guest. You may add as many guests as you would like. Guests will be saved in the system.

      7. Once you have added your guests, you will need to assign your tickets to your guests. Click on the "Events" tab.

      8. Find the event you would like to assign your tickets to and click the "Assign Tickets" tab.

      9. Under "Choose Guest," choose your guest from the drown menu.

      10. Click the "Assign Tickets" tab to assign your guest a ticket.

      11. If you have more guests, repeat steps 10 and 11.

      12. If you would like to give some of your tickets to a teammate, click the "Choose Transfer" drop down menu and select the teammate that you would like to give your ticket to.

              13. Click the "Assign Tickets" tab to transfer your ticket.

First and last names of your guests are required. When your guests arrive, they MUST present a photo ID and sign for their tickets. Without a photo ID, they will not be given admittance. Once they check in, they will receive a hand stamp and/or a ticket stub.

Notes:

      1. The system may not accept names after the deadline.

      2. for technical difficulties, questions and deadlines, please contact Troy Kirby at
tkirby@ucdavis.edu 


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Student Host Official Visit Guidelines

Current student-athletes may be asked to serve as hosts for prospective student-athletes. Intercollegiate Athletics strongly encourages your participation as a host. As a host you will be considered a representative of UC Davis and carry a great responsibility in hosting prospects. Failure to abide by UC Davis, NCAA, and State of California rules could result in disciplinary action to the host, and/or subsequent loss of eligibility for the prospect. The drinking age in the state of California is 21. Therefore, no alcohol should be served to an underage recruit at any time. Each host should have emergency information (coach's home and office phone numbers as well as parental information). Friends or roommates who entertain the prospect should also have this information. The following conditions must be met if you are asked to host a prospective student-athlete:

  1. You must be a student-athlete enrolled full-time (seniors in their final quarter who are certified eligible to go part-time are also permitted to host) at this institution. If you are a freshman student you MUST be an NCAA qualifier.
  2. Only you shall be provided money with which to entertain only yourself, the prospect, the prospect's parents (or legal guardians) or spouse. Other students may assist with hosting the prospect but shall pay for their own entertainment.
  3. A maximum of $40 per day may be provided to cover the entertainment expenses for you and the prospect. You may be provided with an additional $20 per day for each additional prospect you entertain.
  4. No cash may be given to the visiting prospect or anyone else. 
  5. You may not use entertainment funds to purchase, or otherwise provide, the prospect with gifts of value (e.g., souvenirs, clothing, etc.).
  6. You may not use vehicles provided or arranged for by an institutional staff member or booster with athletics interest.
  7. You may not transport the prospect or anyone accompanying the prospect more than 30 miles from the campus.
  8. You should not allow recruiting conversations to occur, on or off campus, between the prospect and a booster of the athletics program. (If an unplanned meeting occurs, only an exchange of greetings is permissible).
  9. You may receive a complimentary admission (no hard tickets) when accompanying a prospect to a campus athletics event.
  10. In regard to alcohol and other drugs, you may not: 1) purchase, provide or supply alcohol or drugs in any fashion to a prospect or 2) personally consume while acting in the role of student host.

If you have any questions, please contact Compliance Services on the second floor of the Cowell Building.


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Transfer Information for UC Davis Student-Athletes

If you decide at any point during your athletic career that you would like to transfer from UC Davis to participate in intercollegiate athletics at another 4-year school, the following information may be helpful.

Before you can talk to anyone in the athletic department at another 4-year school, NCAA rules require that UC Davis send a "permission to talk" letter to the athletic department at the other school. This permission to talk letter is required even if you have been cut from or quit a UC Davis team. To request a permission to talk letter:

  1. Go to 2266 Cowell Building and fill out the request form. Although NCAA rules allow UC Davis to deny permission to talk, our general UC Davis Athletics policy is to grant these requests.
  2. Your head coach at UC Davis will be notified that you have filled out the request form.
  3. If you are denied permission to speak with another institution about transferring, you will be informed in writing that you have a right to a hearing per Bylaw 13.1.1.3.1.  An institutional committee outside of the athletic department will conduct the hearing. 
    NCAA Bylaw 13.1.1.3.1 states, "The institution shall conduct the hearing and provide written results of the hearing to the student-athlete within 15 business days of receipt the student-athlete's written request for a hearing.  The student-athlete shall be provided the opportunity to actively participate (e.g., in-person, via telephone) in the hearing.  If the institution fails to conduct the hearing or provide the written results to the student-athlete within 15 business days, permission to contact the student-athlete shall be granted by default and the institution shall provide written permission to the student-athlete."
  4. If the request is approved, it will be processed and faxed to the other institution within one week of the request.

NCAA Bylaw 14.5.5 details the regulations for 4-year college transfers, including the conditions under which the one time transfer exception (see below for NCAA Bylaw 14.5.5.2.10) may be applied. To read Bylaw 14.5.5, please see the current NCAA Division I Manual in 264 Hickey or go to http://www.ncaa.org.

 

Bylaw 14.5.5.2.10 One Time Transfer Exception

The student transfers to the certifying institution from another four-year collegiate institution, and all of the following conditions are met:

  1. The student is a participant in a sport other than baseball, basketball, bowl subdivision football or men's ice hockey at the institution to which the student is transferring. A participant in championship subdivision football at the institution to which the student is transferring may use this exception only if the participant transferred to the certifying institution from an institution that sponsors bowl subdivision football and has two or more seasons of competition remaining in football or the participant transfers from a Football Championship Subdivision institution that offers athletically related financial aid in football to a Football Championship Subdivision institution that does not offer athletically related financial aid in football;
  2. The student has not transferred previously from one four-year institution unless, in the previous transfer, the student-athlete received an exception per Bylaw 14.5.5.2.6 (discontinued/nonsponsored sport exception);
  3. The student is in good academic standing and meets the progress-toward-degree requirements. The transferring student must be one who would have been academically eligible had he or she remained at the institution from which the student transferred, and he or she also must be eligible at the certifying institution as a regularly enrolled, full-time, degree-seeking student who was admitted in accordance with the regular, published entrance requirements of the institution. The student shall not be required to fulfill the necessary percentage-of-degree requirements at the previous institution; and
  4. If the student is transferring from an NCAA or NAIA member institution, the student's previous institution shall certify in writing that it has no objection to the student's being granted an exception to the transfer-residence requirement. If an institution receives a written request for a release from a student-athlete, the institution shall grant or deny the request within seven business days (see Bylaw 14.02.2) of receipt of the request.  If the institution fails to respond to the student-athlete's written request within seven business days, the release shall be granted by default and the institution shall provide a written release to the student-athlete. 

Bylaw 14.5.5.2.10.2
If the student's previous institution denies his or her written request for the release, the institution shall inform the student-athlete in writing that he or she, upon written request, shall be provided a hearing conducted by an institutional entity or committee outside of the athletics department (e.g., the office of student affairs; office of the dean of students; or a committee composed of the faculty athletics representative, student-athletes and nonathletics faculty/staff members). The institution shall conduct the hearing and provide written results of the hearing to the student-athlete with 15 business days (see Bylaw 14.04.2) of receipt the student-athlete's written request for a hearing.  The student-athlete shall be provided the opportunity to actively (e.g., in-person, via telephone) in the hearing.  If the institution fails to conduct the hearing or provide the written results to the student-athlete within 15 business days, the release shall be granted by default and the institution shall provide a written release to the student-athlete.

Bylaw 14.02.2
A business day is any weekday that is not recognized as a national holiday, including any weekday during which an institution is closed for other reasons (e.g., holiday break).

Once you have transferred to another 4-year school, NCAA rules require the athletic department at that school to request, in writing, information from UC Davis regarding your academic standing and whether you would have been eligible had you returned to UC Davis. This information impacts your eligibility at the new school. At UC Davis, requests for academic information on student-athletes transferring away from UC Davis are received by Intercollegiate Athletics and completed by athletic certification personnel in the Registrar's Office.

The Big West Conference also has additional regulations for student-athletes who transfer from one Big West institution to another.  If you participate in a Big West sport and transfer to another Big West institution, you must sit out one academic year and lose one season of competition.  Additionally, you may not receive athletically related aid during your first year at the Big West institution.  If you qualify for a NCAA transfer exception other than the one-time transfer exception (i.e., two-year nonparticipation, nonrecruited nonparticipant) you are not subject to this rule.  If your athletic scholarship is cut from UC Davis, or you have never received athletic aid, you would be eligible for athletically related aid during your first year in residence at the Big West Institution you transfer to, but shall be subject to the other penalties of this rule.  If you have questions about transferring to another Big West school, see Compliance Services or your athletic academic advisor and ask to review the current Big West Conference transfer eligibility rules.

Note that there are separate NCAA regulations for student-athletes who transfer from UC Davis to a 2-year school. See Compliance Services or your athletic academic advisor.

UC Davis regulations require that a student officially withdraw before transferring to another school or risk being responsible for additional fees at UC Davis. See pages 87 in the 2014-16 UC Davis Catalog for information on withdrawal from UC Davis.


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Updated Oct. 2, 2014

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