Extracurricular Eligibility at UC Davis

By participating in extracurricular activities on the UC Davis campus, you can benefit from numerous opportunities for educational, personal, cultural, and social enrichment. In general, UC Davis students who are registered and enrolled may participate in extracurricular activities sponsored by the campus. Some extracurricular activities have additional eligibility criteria, so you are encouraged to inquire about the particular eligibility requirements of the groups and programs that interest you.

- UC Davis Catalog 2008 - 2010

Student-Athlete Conduct Policy and Due Process Procedures

Participation in Intercollegiate Athletics at UC Davis is a privilege, not a right. This privilege brings with it certain obligations both on and off the field of play. Student-athletes are obligated to conduct themselves in a manner that is a credit to themselves, their team members, coaches and the University. Student-athletes must recognize that their behavior will be scrutinized because of the community's involvement and association with athletics and the University.

Failure to fulfill these obligations on or off the field shall be considered an act of misconduct. Misconduct shall be defined as an act of dishonesty, breach of law or University regulation, or any public or private act that discredits, demeans or embarrasses the athletic program or University.

1. UC Davis Intercollegiate Athletics will consider alleged legal infractions (state, federal, county or local) and misconduct allegations of university policy in conjunction with other affected campus units.
2. Upon notification of any alleged violation of misconduct or legal violations, the coach must report the allegations to the athletic director and/or sport supervisor immediately. The athletic director and/or sport supervisor will meet with the coach and the student-athlete to determine the facts of the case. The Intercollegiate Athletics program will report any alleged violation of campus policy or alleged legal allegations to Student Judicial Affairs.
3. Upon Judicial Affairs' resolution of the issue, the Intercollegiate Athletics program will conduct a hearing with the affected student-athlete, the athletic director, the student's coach, the faculty athletics representative, and other athletic administrators as needed.
4. The Intercollegiate Athletics program reserves the right to impose penalties for alleged legal infractions, misconduct, and violations of UC Davis and/or Intercollegiate Athletics policies.
5. The Intercollegiate Athletics program may impose penalties in addition to those imposed by Judicial Affairs as deemed appropriate by the athletic director. Penalties may include but are not limited to suspension or dismissal from the team. Any student-athlete charged with a felony will be immediately suspended from the team pending the outcome of the charges.
6. This process will be reviewed and evaluated annually by the Athletic Administrative Advisory Committee.

Appeals Process for Athletically-Related Financial Aid Actions

POLICY
In accordance with National Collegiate Athletic Association (NCAA) regulations, a student whose athletic grant-in-aid award is not renewed, is reduced, or is cancelled by Intercollegiate Athletics (ICA) is entitled to an appeal. A committee in the UC Davis Financial Aid Office (FAO) appointed by the director of financial aid or his/her designee will review the appeal.

The student whose athletic grant-in-aid is not renewed, is reduced or is cancelled by ICA will be notified in a letter sent by the director of financial aid or his/her designee.

COMMITTEE
The Financial Aid Appeals Committee (FAAC) shall consist of three staff members, two financial aid office staff (one of whom will be the director or associate director who will serve as chair of the committee), and one staff member from the Athletics Administrative Advisory Committee (AAAC).

APPEAL PROCEDURES
Upon receipt of a student appeal, the FAO will request a written statement and appropriate documentation from the head coach. The head coach will have seven days to submit documentation to the FAAC.

A student who wishes to appeal any decision related to their athletic grant-in-aid award shall submit the appeal form, along with appropriate documentation to the director or associate director of financial aid. The appeal must include the following:

• student's name, student ID number, year in school, sport, local address, and local telephone number;
• statement of preference for an administrative review (paper) or an in-person hearing (a student cannot have both);
• reason for believing the decision to be 1) in violation of NCAA, Conference or UC Davis rules and regulations, or 2) unfair, including names of institutional staff members (e.g., coach, financial aid officer) with whom the student has discussed the award;
• descriptions of extenuating circumstance (if applicable); and
• copies of any relevant supporting documents (e.g., initial award letter, financial aid contract); and type and amount of previous athletic aid.

ADMINISTRATIVE REVIEW
The student, head coach, and assistant athletic director in charge of athletic financial aid administration will be notified of the date, time and place of the FAAC meeting. The assistant athletic director in charge of Compliance Services shall be provided with a copy of the student's request for an appeal and the coach's documentation.

IN-PERSON HEARING
Participants at the hearing will be the student, the head coach, and the FAAC. The student may, however, elect to bring a representative to the hearing. The FAAC chair must be informed at least seven days prior to the scheduled hearing if the student will have representation and whether the representation has legal training. ICA or another UC Davis department will provide a representative for the coach, if there is a student representative.

APPEAL GUIDELINES
The scope of the administrative review or in-person hearing shall be limited to the following issues:

• Was there a violation of NCAA or conference rules and regulations?
• Was there a violation of UC Davis policy, guidelines, or practice?
• Was there a lack of good faith on the part of either party?

The FAAC shall reach a decision and notify both parties in writing within seven days of the date of the administrative review or in-person hearing.

ONE OF TWO ACTIONS IS TAKEN:

• If the FAAC finds that the decision to not renew, reduce or withdraw aid is not a violation of NCAA regulations or institutional policies, and that no extenuating circumstances are present, the appeal is immediately denied.
• If the FAAC finds that the decision to not renew, reduce or withdraw aid is a violation of NCAA regulations or institutional policies, or that there are extenuating circumstances, the appeal is immediately approved. The athletic grant-in-aid award will be reinstated as soon as possible. Reinstatement of the athletic grant-in-aid award has no effect on the athlete's status as a member of the relevant athletic team.

The decision of the FAAC shall be binding to ICA. A student who wishes to appeal the decision of the FAAC shall be entitled to do so in accordance with the UC Davis student grievance policy.

Student-Athlete Insurance Summary*

WHO IS ELIGIBLE FOR COVERAGE?
Medical insurance coverage is provided for students who are injured while participating in scheduled, supervised and sponsored intercollegiate athletics competitions or authorized practice sessions as a player or trainer. COVERAGE IS NOT PROVIDED FOR AN ILLNESS OR DISEASE unless it results directly from an ICA injury.

THIS IS AN EXCESS ONLY POLICY
The medical insurance provided at UC Davis is EXCESS coverage. This means it responds after your collectible health benefits have been utilized. All registered students are required by the University to have medical insurance coverage. You should check with your parents/guardians about obtaining an insurance card to keep in your possession.

STUDENT-ATHLETES WITH MANAGED CARE NETWORKS
Many students carry private insurance coverage through a Health Maintenance Organization (HMO), Preferred Provider Organization (PPO), Exclusive Provider Organization (EPO), Point-of-Service, or other managed care plan which requires members to utilize specific network physicians and facilities in order to receive the maximum benefit coverage from their plan. PLEASE NOTE: If for any reason an athlete chooses not to utilize his/her HMO, PPO, EPO coverage and/or network providers, the athlete shall be responsible for any medical expenses incurred as a result of the injury.

STUDENT-ATHLETES WITH STUDENT HEALTH INSURANCE PLAN (SHIP)
SHIP does not provide coverage for injuries incurred while participating in an intercollegiate athletics competition or practice. Please refer to the "medical care that is not covered" section of the SHIP booklet.

UC DAVIS EXCESS INSURANCE COVERAGE DETAILS
The UC Davis medical insurance includes the following:

Policy Limit:........................ $90,000 (combined benefits)
Coverage Period:............... 2 years from the date of injury

When a student-athlete is injured while participating in UC Davis intercollegiate athletics in actual play or authorized practice, the limit for medical expenses is $90,000. For coverage to apply, the injured student-athlete MUST:

1. NOTIFY THE ATHLETIC TRAINER OF THE INJURY WITHIN 30 DAYS FROM THE DATE IT OCCURRED. Documentation of the injury by our certified athletic trainer is required in order to complete an Injury Report form. The information provided on the Injury Report form is necessary in order to obtain medical care for the injury.
2. SUBMIT THE CLAIM TO YOUR PRIVATE INSURANCE CARRIER(S). UC Davis is not responsible for processing a claim through an athlete's private insurance. Once all available benefits have been exhausted and claim documentation has been received, the UC Davis coverage will take effect.
3. BE AWARE THAT TREATMENT MUST BEGIN AND MEDICAL EXPENSES MUST BE INCURRED WITHIN 180 DAYS OF THE INJURY.
4. Be aware that all treatment must be referred through the athletic training room by a UC Davis team physician.

SUMMER PRACTICE AND USE OF WEIGHT ROOM

PRESCRIPTION MEDICATION
You are required to utilize your prescription drug benefit through your primary insurance plan for any medication prescribed for an athletic injury.

UC DAVIS CATASTROPHIC INSURANCE COVERAGE (over $90,000 in expenses)
If medical bills for a covered injury exceed $90,000 within two years from date of injury, catastrophic insurance will apply if the student has no other medical coverage.

ACCIDENTAL DEATH AND DISMEMBERMENT
There is a $50,000 accidental death & dismemberment benefit for all qualified student-athletes.

*This is intended as a summary or an explanation of benefits. It does not in any way serve to change or supersede the master policies. Please contact the athletic insurance representative at (530) 752-9200 for more information.

Athletic Training & Rehabilitation Policies and Procedures

The Intercollegiate Athletics training staff at UC Davis is comprised of certified athletic trainers (ATC's), student athletic trainers, a physical therapist, and team physicians. Please know that your health is of the utmost importance to us. Our goal is to keep you playing, but safely.

There are two athletic training rooms on campus, the Dick Lewis Athletic Training Room in Hickey Gym, and the Pavilion Athletic Training Room in the ARC/Pavilion. These are co-ed facilities so please arrive dressed appropriately. The Pavilion Athletic Training Room is where ALL rehabilitation takes place Monday through Friday.

TEAM PHYSICIANS
Intercollegiate Athletics has several team physicians with a variety of sports medicine specialties available for the care of its student-athletes. There is a team physician clinic offered in the evenings Monday - Friday in one of the athletic training rooms. We encourage you to request to see a team physician at any time you feel it is necessary. This request must be made to an ATC who will facilitate the most efficient time and location to fulfill your needs.

GENERAL ATHLETIC TRAINGING POLICIES (HICKEY GYM / PAVILION)

1. Report ALL injuries, skin irregularities and illnesses to a staff certified athletic trainer IMMEDIATELY.
2. All athletes MUST shower before coming to the athletic training room unless urgent care is needed.
3. NO food in the athletic training rooms.
4. NO cleats in the athletic training rooms.
5. NO foul language.
6. NO shoes on tables.
7. NO BIKES in the buildings.
8. It is YOUR responsibility to communicate with us if your needs are not being addressed.

GENERAL REHABILITATION POLICIES (PAVILION)

1. Rehab/evaluation hours (during academic year): Monday through Friday from 8:00 am to 11:30 am
2. Sign in for all services on the provided computer each time you enter for rehabilitation.
3. If classes prevent you from getting to rehabilitation, contact us at (530) 752-7515 to arrange for another treatment time.

PRACTICE PREPARATION (HICKEY GYM / PAVILION)
If you need pre-practice assistance, the athletic training room servicing your team should be open at least 45-60 minutes before your practice begins. Budget your time accordingly.

TAPING REQUIREMENTS

1. Area to be taped must be clean shaven. A shaver is available.
2. Arrive early, especially during the academic year.
3. Ankle braces are available upon request.
4. Throw tape away in proper containers.

TRAINING ROOM ASSISTANCE AFTER PRACTICE / GAMES
The athletic training rooms are open generally 30 minutes after the last practice of the day or end of the game for ice and any injury evaluation needs.

Please contact Jeff Hogan, head athletic trainer, if you have additional questions or concerns regarding athletic training hours, policies, or procedures.

Alcohol & Drug Policy

No alcohol or drugs are allowed at team functions sponsored or endorsed by UC Davis Intercollegiate Athletics. A team function is any event in which team members are requested to participate and/or the coach is present. Coaches who host or attend functions attended by student-athletes must adhere to this policy. If there are any doubts about the applicability of this policy, the athletic director should be consulted. The only exception to this policy is when alcoholic beverages are served during UC Davis Intercollegiate Athletics special events where consumption of alcoholic beverages is governed by campus policy.

Consumption of alcohol, drugs or tobacco products while participating as a member of a UC Davis team is a violation. At away contests, student-athletes and coaches are considered representatives of the university from the time they leave campus until they return. UC Davis is a member of the NCAA and will adhere to all drug policies as established and published in the NCAA manual and on the current NCAA website. A partial list of banned substances is available in the Student-Athlete Academic Services office, in this student-athlete handbook, and in the information packet provided to all student-athletes. The list is subject to change and the institution and student-athlete shall be held accountable for all banned drug classes on the current list.

The most current list of banned substances is located on the NCAA website at http://www.ncaa.org. All tobacco products are banned by the NCAA and the Big West Conference at all practices, contests, and team functions. Any student-athlete who violates the UC Davis campus drug and alcohol policy for all students will be treated like any other student. Violators of the NCAA and/or the UC Davis Intercollegiate Athletics alcohol and drug policy will be required to meet with the athletic director and head coach where appropriate disciplinary action may be assessed. In addition, the student-athlete may be referred to Student Judicial Affairs for review. Punitive actions will be determined on a case-by-case basis under the guidance of the NCAA and UC Davis policies. Violations of the NCAA drug policy automatically result in loss of one year of eligibility and suspension from the rest of the current sport season.

Mandatory Drug & Alcohol Awareness Presentations

NCAA rules require that all student-athletes, even those who are injured and/or redshirting, attend two mandatory drug and alcohol education programs per year. At UC Davis, there is one program in the fall and one in the spring. It is your responsibility to attend these programs.

If you skip the program, or fail to complete the alternative assignment, you will be declared INELIGIBLE for AT LEAST the next regular season competition for which you would otherwise have been eligible. (That next competition could be the following year or more than a year later if you are injured or redshirting.) There could also be practice consequences for failure to attend the program or complete the alternative assignment. The drug and alcohol education programs are coordinated by Josh Flushman, Associate Athletics Director, Sports Performance, Enhancement and Development (jeflushman@ucdavis.edu, 530-752-3525).

Year-Round Drug Testing

The NCAA has approved year-round drug testing in every sport. This includes summer. Before you leave campus in spring, make sure your coach has your contact information. You may be selected for drug testing even if you are in another state (or another country) during the summer; the NCAA has made arrangements for testing sites around the world and will require you to report to a site in a city near you.

Drug testing happens very quickly. You will be contacted by phone by a staff member in UC Davis Intercollegiate Athletics and given instructions. Typically you will report for drug testing 24-36 hours later. Failure to report for drug testing is considered the same as testing positive. Student-athletes who test positive are deemed ineligible for one year; that year is also counted as one of your four seasons of eligibility.

The NCAA maintains a list of banned drug classes and provides examples of banned substances in each drug class on the NCAA website.

The 2011-12 NCAA Banned Drug List is also provided below.

Please notify your athletic trainer if you are taking any medications or supplements.

Any nutritional supplement use may present risks to your health and athletic eligibility. The nutritional supplement industry is not regulated. In some instances, not all ingredients are listed on the product. Additionally, cross contamination of banned substances can occur at the factories where supplements are made.

Any questions regarding NCAA banned drugs and the use of nutritional supplements should be referred to the institution's designated athletics department resource individual:

Jeff Hogan, Head Athletics Trainer
115 Hickey Gym
UC Davis
One Shields Ave
Davis, CA 95616
Phone: (530) 752-0647
Email: jbhogan@ucdavis.edu

NCAA Banned Drug List 2010-11

• Stimulants
• Anabolic Agents 
• Alcohol and Beta Blockers (banned for rifle only)
• Diuretics and Other Masking Agents
• Street Drugs
• Peptide Hormones and Analogues
• Anti-estrogens
• Beta-2 Agonists

Note:  Any substance chemically related to these classes is also banned.
The institution and the student-athlete shall be held accountable for all drugs within the banned drug class regardless of whether they have been specifically identified.

Drugs and Procedures Subject to Restrictions:

• Blood Doping.
• Local Anesthetics (under some conditions).
• Manipulation of Urine Samples.
• Beta-2 Agonists permitted only by prescription and inhalation.
• Caffeine if concentrations in urine exceed 15 micrograms/ml. 

NCAA Nutritional/Dietary Supplements Warning:  

Before consuming any nutritional/dietary supplement product, review the product with your athletics department staff!

• Dietary supplements are not well regulated and may cause a positive drug test result.
• Student-athletes have tested positive and lost their eligibility using dietary supplements.
• Many dietary supplements are contaminated with banned drugs not listed on the label.
• Any product containing a dietary supplement ingredient is taken at your own risk.

It is your responsibility to check with the appropriate athletics staff before using any substance.

NOTE TO STUDENT-ATHLETES:   There is no complete list of banned drug examples!!
Do not rely on this list to rule out any supplement ingredient.
Check with your athletics department staff prior to using a supplement.

Some Examples of NCAA Banned Substances in each class:

NOTE: Information about ingredients in medications and nutritional/dietary supplements can be obtained by contacting the Resource Exchange Center, REC, 877-202-0769 or http://www.drugfreesport.com/rec password ncaa1, ncaa2 or ncaa3.

It is your responsibility to check with the appropriate athletics staff before using any substance.

Nutritional Supplement/Ergogenic Aids/Creatine Statement

UC Davis student-athletes depend on the coaches and sports medicine staff to supply them with accurate and sound information on sports nutrition and help them discern media hype from fact in reference to supplements. The environment for today's student-athlete is filled with easy access to products which are legal but which contain substances banned by the NCAA. Many student-athletes assume incorrectly that if these products can be purchased at a health food store they must be allowed under NCAA rules. Reliance on the advice of the clerk at the store or the distributor at the gym or anyone who is not with the student-athlete's athletic program has resulted in erroneous information about whether the product contains an NCAA banned substance. Appeals based on this argument have not been successful in overturning a positive drug test penalty.

Some common nutritional supplements are creatine, DHEA, androstenedione, 19-norandrostenedione, glucosamine, ma huang (ephedrine), amino acids and ginseng. Many fat burners and weight gain products contain nutritional supplements. Nutritional supplements can come in pills, powders, liquids, and bars. Some are NCAA banned substances and some are not. They are all legal and may be obtained at grocery stores, pharmacies, health food stores, on the internet, and many other locations.

Nutritional supplements are marketed to athletes to improve performance. Many athletes use nutritional supplements despite proof that the supplements are ineffective. In addition, such substances are expensive and may be harmful to health or performance. Creatine, for example, has been found in some laboratory studies to enhance short-term high intensity exercise capability, delay fatigue on repeated bouts of exercise and increase strength. Several studies have contradicted these claims and, moreover, the safety of creatine supplements has not been verified. Many compounds obtained from nutrition stores and mail order companies may not be subject to strict regulations set by the United States Food and Drug Administration. Therefore, many of these supplements do not accurately list all their ingredients and may contain impurities or banned substances. In fact, many athletes have tested positive while taking these "supplements" and have lost at least a year of athletic eligibility, even after appeals.

It is not permissible for an institution to provide nutritional supplements to its student-athletes, unless the supplement is a non-muscle-building supplement and is included in one of the four classes identified in NCAA Bylaw 16.5.2.2. Additionally, it is not permissible for an institution or an institutional staff member to sell or arrange the sale of muscle-building supplements to student-athletes.

If you have questions regarding banned substances or nutritional supplements please consult with a UC Davis athletic trainer or contact the Center for Drug Free Sport, at http://www.drugfreesport.com or (816) 474-8655.

Social Networking Websites Policy

Student-athletes, as members of the UC Davis community, are permitted to have profiles on social networking websites such as MySpace and Facebook provided that:

• No offensive or inappropriate pictures are posted.
• No offensive or inappropriate comments are posted.
• Any information placed on the website(s) does not violate the ethics and intent behind both the student code of conduct AND the student-athlete code of conduct.

Student-athletes should remember that they are ambassadors of the University of California and always in the public eye. Content posted by student-athletes at other institutions or even other students on campus may not be acceptable on the profile. Questions regarding acceptable content per Intercollegiate Athletics policy should be directed to Jennifer Cardone, Assistant Athletic Director for Compliance (208 Hickey Gym, 754-7552, jacardone@ucdavis.edu) or to the head coach, sport supervisor, or athletic director.

NOTE: The UC Davis Police Department, Student Judicial Affairs, and other local police and sheriff's offices check these websites daily. In addition to the unfortunate reality of online predators, potential employers and internship supervisors also use these sites to screen candidates. Many graduate programs and scholarship committees now search these sites to screen applicants. We advise UC Davis student-athletes to exercise extreme caution in their use of social networking websites.

Hazing Policy

UC Davis Intercollegiate Athletics supports only those activities which are constructive, educational, and inspirational and that contribute to the intellectual and personal development of students. UC Davis Intercollegiate Athletics unequivocally opposes any situation created intentionally to produce mental or physical discomfort, embarrassment, harassment or ridicule.

UC Davis interprets hazing as any act whether physical, mental, emotional or psychological, which subjects another person, voluntarily or involuntarily, to anything that may abuse, mistreat, degrade, humiliate, harass or intimidate the person, or which may in any fashion compromise the inherent dignity of the person. In addition, any requirements by a member which compels another member to participate in any activity which is against university policy or state/federal law will be defined as hazing.

Actions and activities that are prohibited include, but are not limited to, the following:

• Any type of initiation or other activity where there is an expectation of individuals joining a particular team to participate in behavior designed to humiliate, degrade, or abuse them regardless of the person's willingness to participate.
• Forcing, requiring or pressuring an individual to consume alcohol or any other substance.
• Forcing, requiring, or pressuring an individual to shave any part of the body, including hair on the head.
• Any requirement or pressure put on an individual to participate in any activity that is illegal, perverse, publicly indecent, contrary to genuine morals and/or beliefs, e.g., public profanity, indecent or lewd conduct or sexual gestures in public.
• Required eating of anything an individual would refuse to eat otherwise.
• Any activity or action that creates a risk to the health, safety or property of the University or any member of its community.
• Forcing or requiring calisthenics, such as push-ups, sit-ups and runs.
• Assigning or endorsing pranks such as stealing or harassment of another organization.
• Awakening or disturbing individuals during normal sleeping hours.
• Expecting or pressuring individuals to participate in an activity in which the full membership is not willing to participate.
• Physical abuse of any kind.
• Forcing, encouraging or pressuring someone to wear in public apparel which is conspicuous and not within the norm of what is considered to be in good taste.
• Engaging in public stunts and foolery.
• Nudity at any time or forced reading of pornographic material.
• Paddling, beating or otherwise permitting a member to hit other members.
• Having substances such as eggs, mud, paint and honey thrown at, poured on or otherwise applied to the body of a member.
• Morally degrading/humiliating games or other activity that makes a member the object of amusement, ridicule or intimidation.
• Subjecting a member to cruel and unusual psychological conditions.

Updated Aug. 16, 2011